> For the complete documentation index, see [llms.txt](https://support.rosysalonsoftware.com/llms.txt). Markdown versions of documentation pages are available by appending `.md` to page URLs; this page is available as [Markdown](https://support.rosysalonsoftware.com/scheduling/blocked-time-off-w-video.md).

# Blocked Time Off w/ Video ►

If an employee will be absent during regular working hours, it must be entered on the appointment schedule so appointments cannot be scheduled for them during those times.

## To Schedule a Single Time Block

Proceed to: **Schedule**

{% stepper %}
{% step %}

## Select the start time

In the column under the employee's name, click on the space for the time you want to begin the time block.
{% endstep %}

{% step %}

## Select the time off duration

In the **Schedule Time Off for Employee** section, select the amount of time the employee will be off.

{% hint style="info" %}
If "Schedule Time Off for Employee" is not visible to you, this means you do not have the [Time On/Off Permission](broken://pages/0e3b512202522659b2bb03e80f734bc748e72189).
{% endhint %}
{% endstep %}

{% step %}

## Enter a reason

Enter a reason, if you wish, such as “personal”, “dentist”, etc...
{% endstep %}

{% step %}

## Create the time block

Click **Create**.

![Create new appointment](/files/c8b1769ca7700a7aa00f041c44833de26dac6ee7)
{% endstep %}
{% endstepper %}

## To Schedule a Recurring Time Block

{% stepper %}
{% step %}

## Select the start time

In the column under the employee's name, click on the space for the time you want to begin the time block.
{% endstep %}

{% step %}

## Select the time off duration

In the **Schedule Time Off for Employee** section, select the amount of time the employee will be off.
{% endstep %}

{% step %}

## Enter a reason

Enter a reason, if you wish, such as “personal”, “dentist”, etc...
{% endstep %}

{% step %}

## Enable recurring time off

Check the **Recurring Time Off** box.
{% endstep %}

{% step %}

## Choose the duration and frequency

Choose the **Duration** and **Frequency**.

* **Duration:** How long the schedule change will continue, (i.e 5 days, 3 weeks, 6 months, etc...)
* **Frequency:** How often the block will occur during the Duration period, (if it is consecutive, you'll need to choose 1 day)

**Example:** An employee needs to take off every other Saturday for the next few months for personal reasons. Duration would be 3 months, and Frequency would be 2 weeks.
{% endstep %}

{% step %}

## Create the recurring time block

Click **Create**.

![Schedule Time off](/files/de96c11bb581a1c6d5ff66efcee616b6fecbd14e)
{% endstep %}
{% endstepper %}

## Editing a Time Block

{% stepper %}
{% step %}

## Select the time block

In the employee’s column, click on the time block you want tomake changes to.
{% endstep %}

{% step %}

## Change the duration

Click **Change Duration**.

![edit time block](/files/63f68a686d418b36932e48f2f4d8d2c7e5b18a69)
{% endstep %}

{% step %}

## Select the new duration

Select the amount of time you'd like to change the time block to.

{% hint style="info" %}
If this time block is apart of a Recurring (Standing) time block, the changes will only effect the one you clicked on in particular.
{% endhint %}
{% endstep %}

{% step %}

## Apply the change

Click **Apply**.

![change duration](/files/bcd3c229d831594a992cdafdb788c291e721ee2f)
{% endstep %}
{% endstepper %}

## To Cancel a Single Time Block

{% stepper %}
{% step %}

## Select the blocked time

In the employee’s column, click on the blocked out space you want tocancel.
{% endstep %}

{% step %}

## Cancel time off

Click **Cancel Time Off**.

![Cancel time off](/files/188192137b345fc870d1318448a450943abb97d3)
{% endstep %}

{% step %}

## Confirm cancellation

Click **Yes** in the confirmation box.

![confirm cancelled time off](/files/02b1e2d22724611822500169f9f49c4aa3e7148c)
{% endstep %}
{% endstepper %}

## To Cancel a Recurring (Standing) Time Block

{% stepper %}
{% step %}

## Select the blocked time

In the employee’s column, click on the blocked out space you want tocancel.
{% endstep %}

{% step %}

## Cancel the standing time block

Click **Cancel Standing**.

![Cancel Standing](/files/4bb303462cf941e8692c0d398ceb9eef11977561)
{% endstep %}

{% step %}

## Confirm cancellation

Click **Yes** in the confirmation box.

![confirm cancelled standing](/files/09d66d90c159b4c9d6bb0110252e7c79cd1a0536)
{% endstep %}
{% endstepper %}


---

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