> For the complete documentation index, see [llms.txt](https://support.rosysalonsoftware.com/llms.txt). Markdown versions of documentation pages are available by appending `.md` to page URLs; this page is available as [Markdown](https://support.rosysalonsoftware.com/reports/prebooking-report.md).

# Prebooking Report

To get an overview of Prebooked Appointments, you'll want to run the Appointments Report for now!

## Prebooking Percentage for Scheduled appointments within a date range

{% stepper %}
{% step %}

### Go to the **Reports** tab

{% endstep %}

{% step %}

### Select **Appointments** (under General)

{% endstep %}

{% step %}

### Change the Date Range

Change the Date Range to the time allotment you'd like to see appointments prebooked ON.

**Example:** If I want to see how many appointments were prebooked for the future last week, I'd choose the Start Date of September 23rd and End Date of September 29th.
{% endstep %}

{% step %}

### Change the "Filter Date By" drop-down to **Scheduled on Date**

![change filter date](https://content.gitbook.com/content/Ba9JfhYBfqX7DMj8oNgV/blobs/D3om1t1njMLiYkEOfGhu/change%20filter%20date.png)
{% endstep %}

{% step %}

### Click **Run Summary Report**

![Run Summary Report](https://content.gitbook.com/content/Ba9JfhYBfqX7DMj8oNgV/blobs/Ytrh4IXfnptMos4n33hj/Run%20Summary%20Report.png)
{% endstep %}
{% endstepper %}

If you need to save this information to your computer/device, you can click "**Export to Excel**" at the top.

## Prebooking Percentage for existing appointments within a date range

{% stepper %}
{% step %}

### Go to the **Reports** tab

{% endstep %}

{% step %}

### Select **Appointments** (under General)

{% endstep %}

{% step %}

### Change the Date Range

Change the Date Range to the time allotment you'd like to see appointments prebooked FOR.

**Example:** If I want to see how many appointments were prebooked in the past next week, I'd choose the Start Date of October 7th and End Date of October 13th.
{% endstep %}

{% step %}

### Keep the "Filter Date By" drop-down on **Appointment Date**

![appointment date](https://content.gitbook.com/content/Ba9JfhYBfqX7DMj8oNgV/blobs/jGaPlHmwmAFCU9RL4lZ2/appointment%20date.png)
{% endstep %}

{% step %}

### Click **Run Summary Report**

![run summary report 1](https://content.gitbook.com/content/Ba9JfhYBfqX7DMj8oNgV/blobs/fSEWwWNfqbbQEfqTn2NF/run%20summary%20report%201.png)
{% endstep %}
{% endstepper %}

{% hint style="info" %}

* If you want to see the names of the clients who prebooked an appointment, you'll click the **Run Detail Report** button instead.
* If you change the "Prebooked" drop-down to **Yes** before running the report, you will not see correct prebooking percentages.
  {% endhint %}