> For the complete documentation index, see [llms.txt](https://support.rosysalonsoftware.com/llms.txt). Markdown versions of documentation pages are available by appending `.md` to page URLs; this page is available as [Markdown](https://support.rosysalonsoftware.com/clients/client-log-overview-video.md). # Client Log: Overview - Video ► The Client Log is a record of the client’s past services and product purchases, future appointments, Memberships and/or Packages, Gift Cards, Notes and Formulas. There are several different ways to access the Client Log. Check it out: {% stepper %} {% step %} ## While Scheduling an Appointment Once you have selected the client, click on their NAME in the top left corner, **OR** click the "Client Log" button at the bottom left. ![](https://support.rosysalonsoftware.com/hubfs/Knowledge%20Base%20Import/rtaImage-Aug-19-2022-12-41-07-17-PM) ![Client Log](/files/8e9552f640b14738a657a460adac116f759dc1fe) {% endstep %} {% step %} ## Within an Existing Appointment Click on the client's appointment on the Schedule, then click on their NAME in the top left corner, **OR** click on the "Client Log" button to the right. ![Client Log 2](/files/d69620d860f4877fdc8cf4951c67d043a55d6e38) {% endstep %} {% step %} ## During Checkout Click on the client's NAME at the top of the Sales Ticket, **OR** click the "Client Log" button at the bottom. ![](https://support.rosysalonsoftware.com/hubfs/Knowledge%20Base%20Import/rtaImage-Aug-19-2022-12-41-07-68-PM) ![Client Log Checkout](/files/75f92fe1323203241a470a1f9abc09468c3679dc) {% endstep %} {% step %} ## Without an Appointment Go to: Manage > Clients > Search & select the client's name ![](https://support.rosysalonsoftware.com/hubfs/Knowledge%20Base%20Import/rtaImage-Aug-19-2022-12-41-07-93-PM) ![Client Log Without Appointment](/files/b5f492de82ebce529e67c58874fef57b4eddf3d5) {% endstep %} {% step %} ## Searching the Schedule **Limited View; Only shows part of Profile, Future Appts, Retail, and Services** You can search & select the client's name in the top, right corner of the Schedule screen to see a limited version of the Client Log. ![](https://support.rosysalonsoftware.com/hubfs/Knowledge%20Base%20Import/rtaImage-Aug-19-2022-12-41-05-95-PM) ![Searching Schedule](/files/8f65456a6a119576c470c68016ca1f840776a92f) {% endstep %} {% endstepper %} ## Client Log Overview ### Profile Here you'll find Basic Contact Information and Demographics, the client's card on file, any Discounts or Bad Checks, their Communication preferences, manage their [Online Scheduling](/online-client-scheduling.md) account, and whether or not the client is attached to another as a parent/child. ![Client Profile](/files/8efa90ee167edb092b394cd89a19a5a2e087151d) {% hint style="info" %} * The Email Address cannot be the same as any other client's email address UNLESS the clients are attached as parent/child. [*See more on Parent-Child Accounts here*](/clients/parent-child-accounts.md)*!* * **Credit Card:** A card can only be stored on file if you are integrated with [RosyPay](https://rosysalonsoftware.com/rosypay/). Furthermore, you will only be able to have one card stored at a time, and you will only be able to see the last 4 digits of the card for security reasons. **\*** You can Replace a client's card on file at any time here. However, you cannot delete a client's card on file if they have any current recurring memberships, future appointments, or pending cancellation/member charges. * **Personal Checks:** You can turn off the client's *individual* ability to provide personal checks as payment for any reason you deem necessary. * **Referred By**: If the client was referred by another existing client, you can enter that client's name here. If you have [Rewards Points](/advanced-settings/rewards-and-referrals.md) setup for Client Referrals, that client will receive points. * **Demographics**: If you have Birthday [Auto Emails](/marketing/auto-email-campaigns.md) setup, you'll enter the client's Birthday here! * **Communications:** Use the check boxes to control what kind of texts/emails the client receives from you. * **Online Client Scheduling (OCS):** You have the ability to take away any client's access into their Online Scheduling account for whatever reason you deem necessary. **\*** You can also setup a Username for them and send a password reset email to them. {% endhint %} ### Future Appts You can view the client's appointments from today, as well as future appointments, and cancel them from this page using the ![](https://support.rosysalonsoftware.com/hubfs/Knowledge%20Base%20Import/rtaImage-Aug-19-2022-12-41-06-39-PM)![rtaImage (5)](/files/220ae2580c05e44d2da3ba1efaecae5b263ae294) icon. * Use the buttons at the bottom of their Future Appointments list to Print and/or Email the entire list to the client. * **\*** If the client has any Products Reserved for future appointments, you'll also view that information here. ### Retail View the client's past retail purchase history, and add any products in the list to the client's open ticket, *(if they have one)*, using the ![](https://support.rosysalonsoftware.com/hubfs/Knowledge%20Base%20Import/rtaImage-Aug-19-2022-12-41-05-42-PM)![rtaImage (1)](/files/85c76c1435cee939c8a108f017e3b4d37a8cde81) icon. ### Services View the client's past service purchase history and cancelled services. * Click on the name of any service to view their Appointment Log from that day. * Use the ![i icon](/files/249a9ee82c16a6b5c9e8b6b3a7f5cbf6418f528a)![](https://support.rosysalonsoftware.com/hubfs/Knowledge%20Base%20Import/rtaImage-Aug-19-2022-12-41-05-67-PM) icon to expand any cancellation reasons. * **\*** You'll also manage any [Custom Service Durations](/clients/custom-service-durations-prices.md) from here. ### Packages & Memberships View all of the client's past and current Package and/or Membership history. * Click on the package/membership to view any services included in the package/membership, usage history, payment logs, leftover services and rollovers to use, etc... * **\*** *View our "* [Managing Recurring Memberships](/advanced-settings/managing-recurring-memberships.md) *" article for more details!* ### [Gift Cards](https://support.rosysalonsoftware.com/articles/Knowledge/Gift-Cards?r=3846\&ui-knowledge-components-aura-actions.KnowledgeArticleVersionCreateDraftFromOnlineAction.createDraftFromOnlineArticle=1\&hsLang=en) View any Gift Cards the client has purchased and/or used here. Click on the Gift Card Code to expand any usage history. ### Rewards You'll view all Reward Points history here, as well as have the ability to manually Adjust Points if you are a Manager or Owner. ### Formulas You'll view and enter any Color Formula History here, as well as who entered the formula and when. If your [Employee Permissions](broken://pages/0e3b512202522659b2bb03e80f734bc748e72189) allow you, you'll be able to click on the formula itself to edit it, but you cannot delete them once they are entered. ### Notes You'll be able to view and enter any Client Notes here, as well as who entered the note(s) and when. * Use the ![rtaImage (5)](/files/402905486693fd31b936fe93358a72fd2c14eefe)![](https://support.rosysalonsoftware.com/hubfs/Knowledge%20Base%20Import/rtaImage-Aug-19-2022-12-41-06-62-PM) icon to delete any notes. You cannot edit any previously entered Notes. ### Uploads *(You will not have this tab if you do not have the* [*Client Connect*](/marketing/client-connect.md) *bundle)* Enter, view, and delete any files here. You can also set a Profile photo for the client. --- # Agent Instructions This documentation is published with GitBook. GitBook is the documentation platform designed so that both humans and AI agents can read, navigate, and reason over technical content effectively. Learn more at gitbook.com. ## Querying This Documentation If you need additional information that is not directly available in this page, you can query the documentation dynamically by asking a question. Perform an HTTP GET request on the current page URL with the `ask` query parameter, and the optional `goal` query parameter: ``` GET https://support.rosysalonsoftware.com/clients/client-log-overview-video.md?ask=&goal= ``` `ask` is the immediate question: it should be specific, self-contained, and written in natural language. `goal` is optional and describes the broader end goal you are ultimately trying to accomplish on behalf of the user. GitBook uses it to tailor the answer towards what is most useful for that goal. The response will contain a direct answer to the question and relevant excerpts and sources from the documentation. Use this mechanism when the answer is not explicitly present in the current page, you need clarification or additional context, or you want to retrieve related documentation sections.